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Monitoring of Key Action 2 Capacity Building in the field of Higher Education Erasmus+ projects

The purpose of the visit is to learn about the activities realised and products developed so far, as well as to observe if the project has encountered any problems in operational and/or financial implementation that can be discussed and solved.

Monitoring has the following functions:

  • Preventive: information on the rules & procedures - review of objectives, priorities, methodology, activities planned
  • Advisory: recommendations on both the content and the financial aspects
  • Control: check and assessment of the results

Each project has its own features. Depending on the project content, comments and suggestions from intermediate reports and/or previous monitoring visit, some questions may be of a higher priority, while others could be discussed in less detail. It would be good if representatives of all interested parties, including non-academic partners and direct participants in the project will participate in the discussions.

You can provide written information and documents (meeting protocols, prepared materials, brief reports, etc.) before the monitoring visit. This could help us to understand better, how the project is developing and reflect the strongest points in the NEO monitoring report. There is no need to prepare detailed written answer on each question. It is better to pay attention on the aspects, which reflect the specifics of a particular project.

At the beginning of monitoring, we advise to plan a short presentation on a project development. The projects are assessed according to five criteria: relevance and quality of design, efficiency of implementation to date, effectiveness to-date, impact to date, and sustainability. It is advisable to prepare a presentation from coordinator according to a similar structure.

Below you could find the list of questions to prepare for monitoring visit. Please be informed that these are general questions which are used for a discussion among all interested parties (academic staff, administrative staff, students, non-academic partners).

List of sample questions for discussion during the monitoring visit

Guidelines to the local participant for organisation of the visit

Preliminary monitoring plan for 2017

Monitoring Visits Planned 2017

Here you can download provisional programme of monitoring and list of participants form.

Useful links

Education, Audiovisual and Culture Executive Agency

For beneficiaries

Information about CBHE action

The website has been funded within the framework of the European Union Erasmus+ programme which is funded by the Directorate General for Development and Co-operation – EuropeAid and the Directorate General for Enlargement.This website reflects the views only of the authors, and the Education, Audiovisual and Culture Executive Agency and the European Commission cannot be held responsible for any use which may be made of the information contained therein.