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Monitoring of Erasmus+ International Credit Mobility (ICM) projects in Partner Countries

From the first days of project implementation, it is very important to fully use available opportunities to reach the best result. Below, you could find indicative lists of questions for ICM visits to higher education institutions (Annexes 1, 2a and 2b).

During monitoring visits in each higher education institution, Coordinator or representative of the National Erasmus+ Office (NEO) in Kazakhstan is expected to monitor all ICM bilateral agreements (with different Programme Country institutions) in each visited HEI.

The NEO should meet:

  • the person responsible for organising the project with the Programme Country institution;
  • some mobile students and staff members who have benefited from the mobility project (in a proportion which allows to draw conclusions about the procedures put in place). A meeting with students’ organisation(s) or representatives would be an asset.
  • the university hierarchy to assess the effects which the project is having on the institution as a whole.

Aims of monitoring visits

The objectives of monitoring visits are to:

  • monitor compliance with the principles laid down in the Erasmus Charter for Higher Education (ECHE) as embedded in inter-institutional agreement(s);
  • ensure that binding documents have been correctly filled out and signed (i.e. inter- institutional agreement), and on a sample basis, learning/mobility agreements for students/staff and grant agreements;
  • ensure that Partner Country institutions use fair criteria for the selection of their participants and organise a transparent selection process; 
  • ensure that the Partner Country institutions offer the services foreseen for the participants which they send abroad or host;
  • enquire about the recognition by the sending institution of the credits earned by the participant during his/her time abroad. According to the national context, the NEO can also report to the Ministry potential problems in order to contribute to overall improvement of the recognition procedure and with a view to promoting best practice. 
  • formulate recommendations to the Partner Country institution and contact the ICP in the corresponding Programme Country National Agency (if necessary);
  • keep the European Commission and the ICPs in the relevant National Agencies informed of the monitoring visit results and follow-up;
  • alert the European Commission and the ICPs if the NEO notices serious implementation problems.

Annex 1. Example of a Survey for Partner Country higher education institutions aimed at identifying their cooperation wishes

Annex 2a. Indicative list of questions for ICM visits to higher education institutions (HEI) in Partner Countries

Annex 2b. Indicative list of questions for meeting with a mobile student/staff member in a Partner Country Higher Education Institution

Useful resources

Erasmus+ Homepage

Erasmus+ Programme Guide

Quick reference guide for selected higher education institutions in Partner Countries mobility_en.htm

FAQs for Higher Education Institutions mobility_en.htm

FAQs for Students & Staff

The website has been funded within the framework of the European Union Erasmus+ programme which is funded by the Directorate General for Development and Co-operation – EuropeAid and the Directorate General for Enlargement.This website reflects the views only of the authors, and the Education, Audiovisual and Culture Executive Agency and the European Commission cannot be held responsible for any use which may be made of the information contained therein.